Policies and Procedures
Elgin Amatuer Athletics Club operates under UK Athletics and Scottish Athletics Codes of Conduct, which should be adhered to at all times.
- UK Athletics Codes of Conduct:
- EAAC Conflict of Interest:
- EAAC Complaint Policy
- EAAC External Coaching Provision
- Scottish Athletics Social Media and Digital Communication Guidelines for Athletes:
- Scottish Athletics Social Media and Digital Communication for Clubs, Coaches, Volunteers, Officials and Designated Officers:
Digital Communications - Coach
- Scottish Athletics Procedure for the use of photographs, film, video policy:
Safeguarding policies
- UK Athletics Child Safeguarding:
- UK Athletics Adult Safeguarding:
GDPR
The Club collects data for several different purposes. We will take all reasonable steps to keep your personal information safe and secure. Sometimes we will provide data to a third party, usually in connection with the organisation of events such as races, or because Scottish Athletics has requested it or because we are required to provide it by an organisation in connection with its legitimate exercise of its statutory function.
We will only share your personal data if you have given permission, or if we are required to by a statutory organisation.
For the Club to store and use your data, you must first give your permission.
You are entitled to change your permission at any time, and to see what information the Club holds about you.
Personal data will be retained for the period that you are on the membership waiting list, while they are a club member and for six years after you leave the Club.
A copy of the Club’s Data Protection Policy and the associated Privacy Policy is available through the “Policies” section of this web site.
You should refer to this for full details on how we protect your data.
Making A Complaint
If you wish to make a complaint please read our Complaints Policy above. In the first instance of making a complaint, please contact the Welfare Officer, Kerry Rigg, at elginaac.welfare@gmail.com. The Welfare Email address is only opened by the Welfare Officer and any complaint will be assessed confidentially.
The other relevant bodies to raise a complaint with are Scottish Athletics and OSCR - the Independent Regulator and registrar for Scotland's charities.
