Policies and Procedures

Elgin Amatuer Athletics Club operates under UK Athletics and Scottish Athletics Codes of Conduct, which should be adhered to at all times. 


  • UK Athletics Codes of Conduct:

Codes of Conduct

  • EAAC Conflict of Interest:

Conflict of Interest Policy

  • Scottish Athletics Social Media and Digital Communication Guidelines for Athletes:

Digital Comms - Athletes

  • Scottish Athletics Social Media and Digital Communication for Clubs, Coaches, Volunteers, Officials and Designated Officers:

Digital Communications - Coach

  • Scottish Athletics Procedure for the use of photographs, film, video policy:

Photography Procedure


Safeguarding policies

  • UK Athletics Child Safeguarding:

UKA - Child Safeguarding

  • UK Athletics Adult Safeguarding:

UKA - Adult Safeguarding



The Club collects data for several different purposes. We will take all reasonable steps to keep your personal information safe and secure. Sometimes we will provide data to a third party, usually in connection with the organisation of events such as races, or because Scottish Athletics has requested it or because we are required to provide it by an organisation in connection with its legitimate exercise of its statutory function.

We will only share your personal data if you have given permission, or if we are required to by a statutory organisation.

For the Club to store and use your data, you must first give your permission.

You are entitled to change your permission at any time, and to see what information the Club holds about you.

Personal data will be retained for the period that you are on the membership waiting list, while they are a club member and for six years after you leave the Club.

A copy of the Club’s Data Protection Policy and the associated Privacy Policy is available through the “Policies” section of this web site. 

You should refer to this for full details on how we protect your data.


Making A Complaint

If you wish to make a complaint, in the first instance, please contact the Welfare Officer, Kerry Rigg, at elginaac.welfare@gmail.com. The Welfare Email address is only opened by the Welfare Officer and any complaint will be assessed confidentially. 

The other relevant bodies to raise a complaint with are Scottish Athletics and OSCR - the Independent Regulator and registrar for Scotland's charities. 

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Contact us today if you are interested in finding out more about our club either as a player, official, coach or volunteer.

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Board 2024/2025

© 2017 - 2024 Elgin Amateur Athletics Club. All rights reserved.

To contact your Data Controller, click here

Elgin Amateur Athletic Club - Scottish Registered Charity SC049165

If you wish to withdraw consent from us holding your personal data please email info.elginaac@gmail.com requesting your data be removed from the site. However, this will only be possible if you cease your membership.

In addition, if you wish to exercise your right to be forgotten please click here

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Details of Data Controller are

Name: Elgin AAC

Email: info.elginaac@gmail.com